Health and Safety

The mission of the Office of Health and Safety is to foster a safe and healthy campus environment through education and advocacy using best practices.

Services of the Health and Safety Office includes maintenance of student health records, providing information regarding health insurance, ensuring student compliance with immunizations and clinical student health requirements, advising and educating students in health matters. The health office serves as a resource for information on a wide variety of health topics and maintains brochures and other printed materials available to students. Consultations with the nurses are completely confidential.

Immunization Policy

In accordance with state law (Louisiana R.S. 17:170 Schools of Higher Learning) all students born after January 1, 1957, enrolling for the first time at Franciscan Missionaries of Our Lady University must furnish proof of immunization for measles, mumps and rubella (MMR).  Students of all ages are required to provide proof of tetanus and diphtheria vaccination within ten years prior to enrollment. In addition, meningitis vaccine or a meningitis waiver is required for all students. The meningitis vaccine is required for all students enrolled in the Physician Assistant Studies or Medical Laboratory Science programs. The required proof is to be submitted to the Office of Health and Safety following receipt of your acceptance letter from the Office of Admissions. Students will not be allowed to complete registration until the immunization requirement is satisfied. The immunization form available to all applicants describes these requirements in more detail. An Immunization FAQ document is available on the Student Health page of the University website.

Alcohol and Other Drugs (AOD) Program

Franciscan Missionaries of Our Lady University requires the cooperation of the entire campus community in its pursuit to maintain a drug-free environment. The misuse of drugs (unlawful possession, use, sale or distribution) is a violation of federal and state laws. State law also prohibits the purchase, public consumption or possession of alcoholic beverages by people under the age of 21. Students at Franciscan Missionaries of Our Lady University are subject to jurisdiction under these federal and state laws.

On campus and/or clinical laboratory/agency misuse of drugs or alcohol is subject to Franciscan Missionaries of Our Lady University disciplinary action. Any behaviors which suggest drug or alcohol impairment will result in a requirement for a student to submit to drug screening at his/her own expense.

Prevention efforts at Franciscan Missionaries of Our Lady University focus on education of the campus community regarding the effects of alcohol and other drugs. Educational workshops, print materials and Web site resources are among the means of employed toward this end. Students are informed of resources and programs through flyers, campus-wide email and the campus newsletter.

Counseling personnel in the Office of Student Affairs provide to students exhibiting problems with alcohol or other drugs confidential assessment and referral to resources within the Franciscan Missionaries of Our Lady Health System or outside agencies. All consultations are confidential. Students are advised when it is necessary for officers of Franciscan Missionaries of Our Lady University to report any information concerning actions or practices which are violations of state or federal laws.

In compliance with the Drug-Free School and Campuses Act, Public Law 101-226, at least once annually through the Campus Safety and Security Booklet and Annual Security Report, the written campus drug and alcohol policy is distributed. The booklet is distributed electronically through campus wide email and by posting on the University's portal page at the beginning of every fall semester. The booklet is also available upon request from the Office of Health and Safety.

 Health Program


Student Health Insurance

Franciscan Missionaries of Our Lady University encourages all students to maintain personal health insurance. All students are personally responsible for health care costs associated with any injury sustained while enrolled in clinical courses. Clinical students are at increased risk for injury or illness due to the nature of providing health care services in clinical and/or health care settings.

The Vice President for Academic Affairs strongly recommends that all students enrolled in clinical programs maintain personal health insurance and that documentation of coverage be provided to the Office of Health and Safety.

Students enrolled in the Physician Associate Studies Program are required to maintain health insurance.

Brochures on some of the insurance plans available to Franciscan Missionaries of Our Lady University students may be obtained from the Office of Health and Safety. The exact provisions of each plan are detailed in the respective insurance company's master policy. Students are advised to review carefully the master policy for any insurance chosen, as the policy will govern and control the payment of all benefits.

Medical Leave of Absence Policy

The University is committed to creating an accessible and inclusive environment for all students. Any student with a condition (illness, infection, injury, pregnancy, etc.) that necessitates leaving an assignment or results in an extended absence of 3 or more days must discuss their situation with their instructors and the Director of Campus Health and Safety.

Students may choose to continue with their program with the understanding that they are expected to satisfactorily meet the same standards of course and classroom performance as are the other students enrolled in the program as well as adhering to academic policies that apply to all students.

Procedures Related to Absence

Following an absence described above, the student may return to class after obtaining medical documentation of the student's ability to participate in all activities inherent in the course description. The student must contact the Student Health and Safety Office regarding how to obtain a “Return to Class/Clinical Form”. Student must provide medical documentation regarding dates of illness and any activity restrictions prescribed.

An illness requiring an extended absence that prevents the completion of course work because of circumstances beyond the student’s control, may necessitate the process for an “I” grade, withdrawal, or resignation. The student must initiate the appropriate process following established guidelines in the current catalog.

Request for Accommodations

Students who wish to request reasonable accommodations for medical reasons must register with the Office of Disability Services (see Student Handbook regarding Disability Services). Reasonable accommodations vary based on the student’s circumstances and academic program. Please refer to your program handbook regarding additional recommendations for students in specific programs.

Students should submit documentation regarding medical restrictions and/or medical recommendations to the Health & Safety Office. Student’s faculty will be advised of the restrictions and recommendations by the Health & Safety nurse.

Students should then discuss their medical accommodation request with their professor(s). If unsatisfied with the faculty members’ response(s), then the student should contact their Program Director/Chair. If the student has attempted to resolve their concerns with their Program Director/Chair and is still unsatisfied with the response, they may contact their School Dean. The decision of the Dean is final.

Health Requirements for Students Enrolling in Clinical Programs


After being accepted into a clinical program, new clinical students will receive a health packet detailing all health and safety requirements that must be met prior to the first clinical course. Failure to maintain compliance with the health and safety requirements each semester will result in the student's inability to attend the clinical portion of their program. The following is a summary of the requirements that are explained in more detail in the student health packets. The health packets also provide required forms and more contact information for the affiliates mentioned below. Also the Student Handbook contains more policy information regarding these requirements including, but not limited to:

  1. Every full-time student enrolled in clinical courses must have a physical examination performed by his/her personal health care provider at the time of enrollment.
  2. Proof of immunization for measles, mumps, and rubella (MMR) and proof of tetanus and diphtheria vaccination within ten years prior to enrollment are mandatory for clinical students. In addition to the MMR, TD, and meningitis immunizations required when you first enroll at Franciscan Missionaries of Our Lady University, some clinical sites require lab tests to prove immunity. Rubeola (measles), mumps, rubella (German measles), and varicella (chicken pox) titers are mandatory for the BSN, PA, RADT, RESP and CLSC programs.
  3. Meningitis vaccine is mandatory for students in the PA and CLSC programs.
  4. All students enrolled in clinical courses must provide evidence varicella (chicken pox) immunity. Acceptable evidence of varicella immunity includes either of the following: documentation of two doses of varicella vaccine; or serologic evidence (blood test) showing positive antibodies (immunity) to varicella. History of the disease is not acceptable. In addition, varicella titers are mandatory for students in the BSN, PA, RADT, RESP and CLSC programs.
  5. Drug screening is required for all students prior to entering clinical degree/certification programs. Some clinical sites may require this to be completed within one week prior to the clinical assignment. Additionally, students enrolled in clinical programs are subject to random urine drug screening for the duration of the clinical program. Random drug screening will be done at the University's expense. Pre-enrollment drug screening costs will be included in the student's fees. All students, as a condition of enrollment in a clinical program, must abide by the University's Drug and Alcohol policies and consent, when asked, to submit to urine drug testing to determine compliance with the policy. Disciplinary action, up to and including dismissal from the program or the University, may result when a student either 1) refuses to consent or cooperate in the administration of such testing or 2) is confirmed to have positive results for illegal drug usage or misuse of prescription drugs. *See policy below for “Students who fail a University mandated drug screen or criminal background check”.
  6. Annually, all clinical students must submit to the Office of Health and Safety the results of appropriate screening for tuberculosis. Some clinical sites may require this to be completed within six weeks prior to the clinical assignment.
  7. All clinical students in programs providing direct patient care must have current influenza vaccine. The flu vaccine must be updated annually.
  8. All clinical students must maintain current health professional cardiopulmonary resuscitation (CPR) certification. CPR certification and recertification may be completed at any institution/agency of each student's choice provided it is one of the accepted types listed. The only CPR certification accepted to meet this requirement is the American Heart Association healthcare provider.
  9. The hepatitis vaccine series is mandatory for all clinical students unless contraindicated for medical reasons.** The series may be obtained through a private health care provider, public clinic, or through the Total Occupational Medicine Clinic (see the Franciscan Missionaries of Our Lady University clinical student health packet for details).
  10. Franciscan Missionaries of Our Lady University highly recommends that all students enrolled in clinical degree/certification programs maintain personal health insurance.
  11. The University provides an accidental injury policy for each student enrolled in a clinical program or wet lab course.
  12. Prior to enrolling in clinical courses, clinical students will be required to submit to a criminal background check to meet clinical agency requirements. This process is designed to insure the accuracy of students’ self-reports. Cases where students have not answered the background question on the application accurately will be dealt with severely and, at a minimum, result in the student being placed on administrative probation. Nursing students will have background checks conducted by the Louisiana State Board of Nursing. Students in other clinical programs programs  (and some pre-clinical courses) will have criminal background checks conducted by Students will receive in the student health packet information on the procedure for completing the criminal background check. *See policy below for “Students who fail a University mandated drug screen or criminal background check”.
  13. **Clinical students may request waiver of immunization requirements for medical or religious reasons by completing a request for exemption form available from the Office of Health & Safety. Requests for exemption will be considered on a case by case basis and will require student to 1) provide supporting documentation for the request and 2) meet with a University President designee. The President’s designee will make a recommendation to the President to approve or deny the request and the President’s decision is final. Students should understand that if the exemption is approved, clinical placement may not be guaranteed.

Failure of Drug Screen or Criminal Background Check

Students who fail a University mandated drug screen or criminal background check will not be permitted to apply for any clinical program until the record is cleared as verified by the Safety Office. This policy applies as well to enrollment in any course with a clinical component.  The Safety Office will accept reports only from approved agencies. Students denied admission may reapply after a period of one full year following appropriate and documented treatment (or resolution of the problem) and follow up and presentation of a negative drug screen at a University designated facility and at a time appointed by the University.

Student Health Records


Student health records are completely confidential and are maintained separately from academic records. Health records may be released only with the student's written consent. Student health records will be stored for a period of two years following the last semester enrolled at Franciscan Missionaries of Our Lady University. Hard copy health documents stored longer than this two-year period will be destroyed.

Health data submitted by students after 1995 will continue to be maintained in electronic format. A report summarizing the dates of all immunizations submitted to the University by a student is available upon request, with appropriately executed authorization. A Health Insurance Portability and Accountability Act (HIPAA) compliant authorization form for this purpose is available on the University’s Web site.

Please note:  Additional information on immunizations, student health insurance, clinical student health requirements, and other health resources are available in the Student Handbook and on the Office of Health and Safety page on the University’s Web site.

Campus Safety and Security Program


The University is served by Our Lady of the Lake Regional Medical Center’s security subcontractor, Lake Security, as well as off-duty Baton Rouge police officers.  The University is committed to providing the University community with a safe and secure learning environment where members can pursue academic, career, and personal goals, free from unwarranted concerns for personal safety and property.

Security guards maintain physical security and safety through vigilance and management of external and internal rounds as stipulated by the OLOL Director of Security.  The University Security Department is staffed 24 hours a day to provide immediate availability for emergency response. The security officers will provide security escort upon request and courtesy patrol in the UNiversity parking lots at night. As necessary, the University Security Department will assist University personnel in contacts with outside police agencies. In addition to Lake Security, an extra duty police officer is available during instructional hours Monday through Friday.

The Campus Safety and Security Booklet and Annual Security Report (ASR) is published each fall by Franciscan Missionaries of Our Lady University and includes campus safety policies and procedures, as well as the annual security report, including documentation of campus crimes for the preceding three calendar years. The offenses for which the statistics are reported are defined in accordance with the FBI's Uniform Crime Reporting Program.

The ASR is available upon request from the Office of Health and Safety. Prospective students may request a copy of the ASR when they request an application/information packet. This information is also available on the University's website.

Crime statistics for post-secondary schools may be found on the U.S. Department of Education web site: Crime statistics for East Baton Rouge Parish may be found at (the University is located in District 2, Zone E, SubZone 3). Public information on registered sex offenders in the State of Louisiana may be obtained from the Louisiana State Police Sex Offender and Child Predator Registry Web site:

Campus Emergency Closure Procedure

In the event of unscheduled school closure due to adverse environmental conditions or student safety issues, the following measures will be instituted:

  1. A phone message will be placed on the main phone line [(225) 768-1700] as well as Franciscan Missionaries of Our Lady University's emergency hotline [(225) 526-1600] by a University Emergency Response Team member.  Messages will be updated as appropriate to the situation.
  2. Franciscan Missionaries of Our Lady University administration will make an effort to notify the public via all local and regional media sources (University web page, campus email, emergency text messaging, local television, radio and newspaper) at the earliest time possible. The person notifying the media will request that the University's name (Franciscan Missionaries of Our Lady University) be correctly stated in the broadcasts.
  3. The status of school closure will be considered and communicated no later than 8:00 p.m. for the following day, when possible.

Students enrolled in distance education programs and courses are expected to adhere to the same Health and Safety regulations as those enrolled in traditional on-campus programs and courses as presented in this Catalog.